American Parkour Client Policies

Current client policy page

Simple, fair, and easy to reference

This page documents the policies that apply to APK client engagements: school field days, events, equipment sales, performances, and other services. These policies are referenced from every APK contract, invoice, and proposal. They are written to be clear and fair, not adversarial. If anything is unclear or you’d like to discuss a specific situation, talk to us – we’d much rather have a conversation than a surprise.

These policies apply to all current client engagements. APK reserves the right to update them; current language is always available at americanparkour.com/policies. Material changes will be communicated to clients with active contracts. Any contract signed before a change retains the policies in effect on the date of signing.

#insurance

Insurance and Certificate of Insurance (COI)

APK carries General Liability insurance through an admitted carrier, with standard coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Coverage includes parkour programming, parkour and tag events, and performances.

A Certificate of Insurance (COI) naming the Client as additional insured is available on written request at no charge. To request a COI, email m2@americanparkour.com with the Client’s legal name, address, and any specific certificate-holder language required. Standard turnaround is 3–5 business days.

If the Client requires coverage limits, named-insured language, endorsements, or waivers of subrogation beyond APK’s standard policy, this must be communicated in writing at least fourteen (14) days before the event. Any endorsement or rider fees charged by APK’s carrier will be passed through to the Client at cost.

APK does not carry coverage that substitutes for medical insurance for participants. Participation in APK programs requires that students or participants carry their own medical coverage (typically through the school, employer, or family policy) for any injuries that may occur.

#liability

Liability and Indemnification

APK is responsible for its own conduct, its coaching staff, and its equipment. APK will indemnify and hold the Client harmless for damages or injuries directly caused by APK’s negligence or willful misconduct.

The Client is responsible for the facility and the conduct of its participants outside the active supervision of an APK coach. The Client will indemnify and hold APK harmless for damages or injuries arising from the Client’s negligence or willful misconduct, from facility conditions outside APK’s control, or from participant conduct outside the active supervision of an APK coach.

Each party’s total liability under any single engagement is limited to the total fee paid by the Client for that engagement, except in cases of gross negligence or willful misconduct. This cap is mutual: it applies equally to both parties.

Neither party is liable to the other for indirect, consequential, or punitive damages – including lost profits, lost opportunities, reputational harm, or loss of goodwill – regardless of the cause.

#force-majeure

Force Majeure

Neither party is liable for failure to perform under an APK contract when failure is caused by events beyond reasonable control. This includes acts of nature outside of weather (earthquakes, fires, public health emergencies declared by authorities), government orders, civil unrest, terrorism, or building conditions made unsafe by events outside the parties’ control.

Weather is treated separately and is not a force majeure event under APK contracts. See the Inclement Weather provisions in individual contracts (typically Section 6.3 of Field Day agreements). The reason is practical and economic: by the time an event is reached, APK has already incurred non-recoverable costs – coaches have committed personal availability, travel may be reserved, and other opportunities have been declined. APK addresses weather risk through indoor-alternate requirements rather than blanket cancellation rights.

When a force majeure event genuinely applies, the parties will work in good faith on an equitable solution. This typically means a reschedule at no penalty (other than documented incurred costs) within twelve (12) months, or a refund of any amounts paid in excess of work already performed.

#media

Photography and Media

APK coaches may take photos and short video clips during events for two purposes: internal documentation (training, incident records, equipment tracking) and, where permitted by the Client, marketing use (social media, website, future proposals).

The Client controls the media policy for its participants. Three default settings are offered, and the Client selects one per engagement on the contract:

• Open use: APK may use photos and video for marketing.
• Internal only: APK retains images for internal documentation but does not publish externally.
• No photography of participants: APK coaches will not photograph or video record participants. Equipment and venue shots remain permitted.

For school clients, APK absolutely agrees to uphold “no photo” requests of students, but APK must be made aware of which students this applies to in advance.

APK will follow any specific opt-out lists provided in writing before the event. If a participant or family requests removal of an image already published, APK will remove it within seven (7) days of written request to m2@americanparkour.com.

APK retains the right to use images of its own coaches, equipment, and facility shots without participant restrictions.

#supervision

Student Supervision and Conduct

APK coaches lead the parkour programming and supervise students within the active stations they are coaching. This is APK’s lane.

Overall student/ participant supervision – including transitions between stations, time before and after the program window, behavior management, disciplinary matters, and adult-to-student ratios outside the active station footprint – remains the responsibility of the Client and its teaching or supervisory staff. This is the Client’s lane.

For school field days, the school’s standard supervision policy and ratios apply throughout the event. Teachers and school staff are expected to remain with their class groups during transitions and station rotations.

APK coaches, after consultation with the Client’s on-site point of contact, may pause or remove a student from an activity if the student’s behavior creates a safety risk to themselves, to other students, or to staff. APK coaches will not administer discipline beyond removal from the active station – disciplinary action is the school’s responsibility.

APK coaches are mandated reporters where required by law. If a coach observes signs of abuse, neglect, or imminent harm, they will report through the appropriate channels per their training, regardless of any confidentiality expectation.

#contractor

Independent Contractor Relationship

APK is an independent contractor. APK controls the manner, methods, equipment, and staffing of the services it provides. APK is not an employee, agent, partner, joint venturer, or representative of the Client.

Nothing in any APK contract creates an employment relationship between APK or its coaches and the Client. APK is responsible for its own taxes, insurance, worker’s compensation (where applicable), and employment-related obligations for its coaching staff.

APK staff carry APK credentials, follow APK’s LAB Method curriculum and coaching standards, and report to APK leadership. They are not subject to the Client’s HR policies, employment policies, or direct supervisory chain, except to the extent that they must follow reasonable facility rules and the Client’s safety policies while on Client property.

The Client cannot direct APK coaches to perform tasks outside the scope of the contracted engagement.

#governing-law

Governing Law and Dispute Resolution

APK contracts are governed by the laws of the Commonwealth of Virginia, without regard to conflict-of-laws principles, regardless of where the Client is located or where services are performed.

The parties will attempt to resolve any dispute informally and in good faith before pursuing legal action. The first step is a direct conversation between the Client and APK leadership (typically the Founder and CEO). If the matter is not resolved through direct conversation, the parties may agree to mediation through a mutually selected mediator before any court filing.

If a dispute proceeds to court, the parties consent to jurisdiction in the state or federal courts located in the Commonwealth of Virginia. The prevailing party in any litigation is entitled to recover reasonable attorney’s fees and costs.

Time limits: any claim arising under an APK contract must be brought within one (1) year of the event giving rise to the claim, or it is waived. This is shorter than Virginia’s default statute of limitations and is agreed to by both parties as part of the contract.

Questions about any of these policies?

If you have questions about any of these policies – or a situation that doesn’t quite fit them – reach out to us before signing or before the situation becomes urgent.

American Parkour Company, Inc.
857 Milford Ln, Fort Valley, VA 22652
m2@americanparkour.com · 1-844-4-PARKOUR (844-472-7568)